Login page
UC/Keck Proposal
Handling System

Welcome to the UCO/Lick TAC (Telescope Allocation Committee) pages. Please read the instructions carefully.

For technical help with these web pages contact TAC Admin.

For issues about scientific content and the review process contact the Executive Assistant to the Director <assistant@ucolick.org>

Active semester 2017A: Submissions off, Reviews on, Meeting off

Be advised that all logins and all uses of these web pages are logged.


Observing Proposal Submitters

There are several steps necessary before a UC observer can submit a proposal here. First, the PI for the proposal must login to the Keck Observer Home Page. Then, for each proposal, use the Keck Proposal CoverSheet web page to initialize the proposal into the system. Be sure to indicate that the Allocating Institution is "UC".
Note that all of these steps occur under the purview of Keck, not UCO/Lick. If there are any problems with the Keck webserver, PI login, or CoverSheet submission please direct inquiries to Keck CoverSheet Admins <cover_sheet@keck.hawaii.edu>.
Note that the Keck CoverSheet pages allow modification of an existing CoverSheet. Please avoid creating multiple Keck CoverSheets for the same proposal.

Proposals to be submitted here can only be accepted after the UCO/Lick webserver has received and processed the Proposal CoverSheet from the Keck webserver. The transfer of the CoverSheet from Keck to UCO/Lick depends on the load of the Keck webserver, the UCO/Lick webserver, and the amount of congestion on the network between Keck and Lick. Under adverse conditions the transfer can take as much as an hour. Please do not wait until the last minute, for no proposal can be accepted here until that transfer occurs and the UCO/Lick webserver is aware of the Keck Proposal CoverSheet Id. (Note that it is possible to submit a nearly blank CoverSheet at Keck, thus create a Keck Proposal CoverSheet Id and initiate its transfer to UCO/Lick, and then go back to the Keck webserver and edit the content of the CoverSheet after the fact. We cannot recommend this as a wise strategy, but in marginal cases it may allow the system here to accept a proposal prior to the deadline.)

A proposal can only be submitted by someone who knows the Keck CoverSheet Id and the e-mail address of one of the investigators listed in that CoverSheet. The e-mail address must match either the PI or a Co-I on that Keck CoverSheet.

Note that this interface at UCO/Lick will accept multiple submissions of the proposal PDF file. To submit a revised proposal simply return here and enter the same Keck Proposal CoverSheet Id again.

Note that the proposal submission deadline is enforced promptly and that system clocks of the UCO/Lick servers use NTP to produce accurate time stamps. Please do not wait until the last minute and try to beat the clock.

For each Keck Proposal, PIs and Co-Is (and their authorized representatives acting on their behalf) can submit proposals by entering the name and e-mail address of one of the investigators and the associated Keck Proposal CoverSheet Id.
E.g., for a Keck Proposal CoverSheet Id '2017A_U625L' submitters should enter the abbreviated form 'U625'.


System deemed provisionally operational as of 2016-08-27

For semester 2017A Keck has completely rewritten the scheme by which CoverSheets are encoded and transmitted to UCO.
As of 2016-08-18 the new scheme at Keck was deemed operational.

These web pages have undergone a complete rewrite needed to see if the new Keck 2017A CoverSheet information is complete, and how it can be handled.
As of 2016-08-26 it was clear that Keck is not reliably transmitting all of the new CoverSheet content to UCO.
We continue to discuss remedies with Keck.

Proposers should continue to input the CoverSheet information to the Keck PI web pages

Do not make any Co-I the same as the PI.
Doing so triggers a bug at Keck.
The only workaround today is to create a new Keck CoverSheet.

Proposers should also continue to prepare the PDF files of Scientific Justification for the proposals.

Proposers may now submit PDF files using the form below

As of 2016-08-27 several Scientific Justification PDF files have been successfully received.
Upon successful receipt an e-mail acknowledgment will be sent.
Thank you for your patience while we work out any remaining bugs.


PI or Co-I e-mail
This must remain valid thru 2017A

(This must include an @)
Keck Proposal CoverSheetId

(This should start with 'U')


Reviewers

The TAC review functions are only accessible via password.
Reviewers must login before they can use the TAC Review System.

Important Note: TAC reviewers who already use the UCO/Lick-Keck SlitMask Management System do not need to establish a new e-mail user and password. The existing e-mail address and password is sufficient to use the TAC pages.

TAC reviewers who do not yet have a password or who have forgotten that password: proceed first to the UCO/Lick-Keck SlitMask Management System login pages.
New TAC members must be authorized after obtaining a password. Contact the Assistant to the Lick Director for authorization.


Reviewer e-mail
(Must be registered mask user)

(This must include an @)
Reviewer mask/TAC system password


These pages were created using CGI-Tcl.
They are based on the Tcl98 program committee pages by Michael McLennan.


Please report any problems with this script to TAC Admin.
Authors: Michael McLennan (1998) De Clarke (1999-2004)